THE COST: PERCEPTION AND REALITY

While the perception is that a virtual conference costs very little to host, the reality is that well-planned and well-produced virtual conferences can vary in cost depending on a few key factors: the technology providers, the pre or post-production cost of videos, streaming costs and the use of a conference planner/event producer. Depending on your needs, this could total anywhere from $18,000 to $32,500. When it comes to the attendees, travel and lodging savings are huge, not to mention the lost productivity that may occur during travel.

Our price point was $75 for an individual participant and $350 for an organization (up to five logins). While the price point seemed reasonable, one challenge came with individuals registering and then giving their passwords to others. We would suggest working with the provider to ensure that individuals can only log in one time, trackable by an IP Address.